Agent Careers

Right now we are hiring new agents to work with the experienced, highly trained professionals at Keller Williams Realty.  We are looking for brand new agents that want to learn and grow their own business and also experienced agents that are looking to take their businesses to a new level.  Please contact us below for more information.  For more information about our company click here.

Administrative And Support Team

Executive Assistant/COO

Who are we looking for?

The Executive Assistant is an individual who is willing and able to earn the right to be an Assistant Executive. This person relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability.

An Executive Assistant is deeply committed to supporting the lead agent in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency.

What will you do?
These are the standards a well-above-average performer will maintain or exceed:

1. • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
   • Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports
   • Oversee all contracts through closing
   • Maintain an operations manual that documents all systems and standards
   • Coordinate the purchase, installation, and maintenance of all office equipment
   • Be the first point of contact in handling customer inquiries or complaints
   • Keep the lead agent informed regarding any problems or issues that need to be handled
   • Responsible for hiring, training, consulting, and holding accountable all additional administrative team members

Essential duties and responsibilities

1. • System development, implementation, and management
   • Information management
   • Oversight of contracts through closing
   • Customer/Vendor relations
   • Bookkeeping (A/R and A/P)

Communications/Interactions

1. • Lead Agent – daily
   • Agent Team – daily
   • Administrative Team (as appropriate to team structure) – daily
   • Buyers/Sellers/Vendors – as appropriate

Management Responsibilities  

1. • As appropriate to team structure …) All administrative team members

 Knowledge/Skills

1. • Strong written and verbal communication skills
   • Exceptional organizational and project management abilities
   • Bookkeeping skills
   • Great ability to focus
   • Concerned about doing things the right way
   • Calm under pressure
   • Learning based
   • Service-based attitude
   • Proven ability to succeed
   • High school graduate
   • Bachelor’s degree preferred
   • Real estate license preferred
   • 1–3 years of service and management experience
   • 3–5 years of administrative experience

 TRANSACTION COORDINATOR

 We have an immediate opening for a full-time in-house transaction coordinator for Keller Williams Realty Atlantic Shore in Northfield, New Jersey. Our ideal candidate will be a team player who is energetic, reliable, punctual, and has experience in the real estate field as a transaction coordinator.

Transaction Coordinator Responsibilities (include but are not necessarily limited to):
-Acting as liaison between and coordinate with real estate agents, clients, escrow, appraisers, inspectors, and mortgage brokers throughout the transaction
-Handling all sales transactions from contract through closing
-Coordinating all closing activities
-Ensuring all documents are in compliance with New Jersey Real Estate Commission and our office policies (e.g., executed and initialed correctly, required disclosures are secured, etc)
-Maintaining under contract files and the production, coordination and processing of all information and documents pertaining to each transaction
_{-Monitoring and assessing the progress of the transaction so that deadlines are met and contingencies are} released
-Performing administrative and clerical duties including setting home and inspection appointments

A successful candidate will possess the following:
-Residential real estate experience (TC experience a plus)
-Exceptional customer service and communication skills
-Attention to detail and deadlines
-Ability to multi-task and problem solve
-Solid clerical or administrative background with above-average computer skills (Word/Excel/Outlook)
-Willingness to train agents on process and procedures
-Licensed agent/notary a plus
-Knowledge of Escrow a plus
-Spanish speaking a plus

Duties may also include assisting other staff members with phone coverage and general administrative tasks.

If you are a team player who desires the above results while having fun, we’d like to hear from you!

To be considered, please:
*Send us your resume and cover letter (upload in the contact form below)
*Include in your cover letter the following: (i) your salary requirements (ii) date you can start and (iii) a brief explanation of your qualifications for this position including how many years of TC and/or real estate experience you have.

CONTACT US BELOW:

Keller Williams Realty is committed to providing equal employment opportunity (EEO) and will make employment decisions without regard to race, color religion, national origin, citizenship, age, sex, gender, sexual orientation, sexual preference, gender identity or gender expression, veteran status, marital status, disability, or any other characteristic protected under applicable laws and regulations. Under the Americans with Disabilities Act and other applicable laws Keller Williams Realty will provide reasonable accommodation to disabled applicants upon request during the application process to ensure equal opportunities to be considered for employment.

Keller Williams Realty Atlantic Shore is independently owned and operated.